Junior People Admin

Okra Overview

At Okra Solar, we’re on a mission to bring Power to the People by unlocking opportunities through energy access for everyone in the world.

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Over 650 million people still live without electricity. At a time where technology such as mobile devices, productive agritech and AI are becoming more accessible than ever, we believe that access to energy is the first step toward opportunity and growth.

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That’s why we build our Mesh Grid technology that energizes off-grid households at a fraction of the cost of the other solutions. We build the hardware and software, that we sell to local energy companies who deploy our tech to deliver affordable, reliable electricity as a service last-mile communities.

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In order to execute on the mission to 100% energy access for all - we are looking for a People Admin. We need a proactive and detail-oriented People & Finance Administrator to keep our people operations, office, and processes running smoothly — from contracts and payroll prep to events, travel, and day-to-day office magic. If you’re excited about this role and want to be part of our challenging mission, you could be the right person to join us.

Key Responsibilities

HR Administration

• Prepare, update, and maintain employee and contractor documentation
• Support onboarding processes for all staff in Portugal, Nigeria and China offices.
• Support Learning & Development activities including scheduling internal and external training sessions.

Employee Mobility & Relocation

• Support travel and accommodation booking (flights, hotels) for employees and contractors
• Coordinate visa processes and documentation for employee travels.
• Work with external agency to facilitate smooth relocation processes

Finance & Accounts Payable

• Assist with the preparation of payroll data for submission to finance or payroll providers.
• Manage accounts payable.
• Maintain records of purchases and ensure cost efficiency.
• Prepare and respond to investor reporting and requests.

Employer Branding & Events

• Support the organization of internal events and office activities to strengthen company culture.
• Assist with external employer branding events.

Office Administration

• Ensure the office environments across all offices are clean, well-supplied, and conducive to productivity.
• Act as the main point of contact for office administration.

Hard Skills

• Competence with Google Workspace, including Sheets and/or Excel, Docs, and Slides.
• Experience with calendar scheduling tools (ideally Google Calendar) and communication platforms (ideally Slack).
• Ability to use travel booking platforms (e.g., Booking, Airbnb, Trip.com) and manage visa processes.
• Comfortable managing relationships with office suppliers, service providers, and relocation agencies.
• Basic labor law knowledge (Portugal mandatory, bonus for Nigeria, China and Australia).
• Fluent in English & Portuguese

Soft Skills

• Willingness to learn: Openness to new knowledge, techniques, and continuous improvement.
• Excellent communication: Clear and professional interaction with employees, vendors, and agencies, both written and verbal.
• Attention to detail: Accuracy in handling contracts, payroll data, and employee records.
• Organization and prioritization: Ability to manage multiple tasks and deadlines efficiently.
• Confidentiality: Commitment to protecting sensitive HR and finance information.
• Service orientation: Focus on supporting colleagues and enhancing the workplace environment.
• Adaptability: Flexibility to handle a wide range of tasks in a fast-paced setting.
• Initiative: Willingness to suggest and implement improvements in processes and office culture.

Required Experience

• Minimum High School graduate.
• Minimum of 2 years in an administrative role with exposure to both HR and finance functions.
• Experience in fast-paced environments (ideally startups).

Nice to Have

• Experience in Events planning and management.
• Experience with office management tasks.
• Experience with HRIS platforms (e.g., BambooHR, Personio, Success Factors, HiBob) for employee records, contracts, and document management.
• Basic knowledge of accounting/ERP software (ideally Xero).
• Experience drafting contracts and addendums, and working with local lawyers
• Experience using Airtable.

Growth Opportunities

• Work with a multi-cultural team in a fun and inclusive working environment
• Be involved in a company that’s going through massive scale
• Level up in both HR and Finance domains, as well as cross-company operations
• Be involved in developing company wide processes and initiatives that have a tangible impact on staff happiness

D&I Statement

At Okra we are dedicated to creating a diverse and inclusive environment where everyone feels valued, respected, supported and empowered. Our workplace is an interconnected network, where each individual contributes to the energy that drives innovation, fosters collaboration, and illuminates new possibilities. We are committed to recruiting, retaining, and developing a diverse team of talented professionals, and we welcome candidates of all backgrounds, experiences, and perspectives to join us in our mission. Diversity brings power to our teams so we can bring #PowerToThePeople.

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