HR & Admin Officer

Overview

At Okra Solar, we’re on a mission to bring Power to the People by unlocking opportunities through energy access for everyone in the world.

Over 650 million people still live without electricity. At a time where technology such as mobile devices, productive agritech and AI are becoming more accessible than ever, we believe that access to energy is the first step toward opportunity and growth.

That’s why we build our Mesh Grid technology that energizes off-grid households at a fraction of the cost of the other solutions. We build the hardware and software, that we sell to local energy companies who deploy our tech to deliver affordable, reliable electricity as a service last-mile communities.

In order to execute on the mission to 100% energy access for all - we are looking for a HR & Admin officer.

We need a proactive and detail-oriented HR & Admin officer to keep our people operations, office, and processes running smoothly, and to grow our team supporting recruitment and onboarding.

If you’re excited about this role and want to be part of our challenging mission, you could be the right person to join us.

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Responsibilities

HR Administration

• Ensure proper documentation, filing, and secure storage of employee records, according to our tools and structure.
• Provide employees with HR-related documents and support general HR administrative needs.
• Support onboarding processes, including purchasing equipment, assigning desks, providing welcome merchandise, etc.
• Support Learning & Development activities by scheduling internal and external training sessions in Nigeria.
• Ensure all HR policies and practices comply with Nigerian labor laws and regulations.
• Maintain up-to-date knowledge of employment legislation in Nigeria.
• Coordinate with legal or external consultants when necessary to ensure full compliance.
• Support payroll and benefit implementation (ex: health insurance coverage).

Recruitment

• Manage end-to-end recruitment processes for junior and mid-level roles in Nigeria.
  • Review and publish job descriptions
  • Screen candidates
  • Conduct Interviews
  • Coordinate interviews with hiring managers (including in-person or office visits)
  • Coordinate in-person interviews and office visits
• Ensure a positive candidate experience throughout the hiring process
• Support employer branding initiatives to attract local talent

Onboarding & Employee Experience

• Coordinate onboarding activities for new hires, ensuring a smooth integration into the company.
• Make in-person onboarding sessions (Company intro, Policies and processes, etc.)
• Organize internal dynamics or events, training sessions, and team-building activities
• Foster a positive and engaging office culture aligned with Okra’s culture and initiatives in other offices (guaranteeing a global experience)
• Be the HR representative in the Nigeria office
• Be the point of contact for any problem, and inform global HR Team of necessary improvements in Nigeria.

Employee Mobility

• Support local mobility within Nigeria and international mobilities into Nigeria
  • Accommodation booking (flights, hotels)
  • Coordinate visa processes and documentation, in compliance with Nigerian laws
• Support office visit planning and bookings
• Coordinate transportation when needed for field visits or airport pickups

Office Administration

• Ensure the office environment is clean, well-supplied, and conducive to productivity
• Manage office supplies, equipment, and services
• Act as the main point of contact with the building lessor regarding contracts and office-related issues
• Collect feedback from employees on office conditions and suggest improvements
• Support the organization of internal events and office activities to strengthen company culture
• Coordinate external stakeholders visits to the office
• Oversee equipment allocation and tracking for new and existing employees

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Hard Skills

• Competence with Google Workspace, including Sheets and/or Excel, Docs, and Slides
• Experience with calendar scheduling tools (ideally Google Calendar) and communication platforms (ideally Slack)
• Ability to use travel booking platforms (e.g., Booking, Airbnb, etc.) and manage visa processes
• Comfortable managing relationships with office suppliers, service providers, etc.
• Knowledge of Nigeria Labor Law
• Knowledge of recruitment strategies

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Soft Skills

• Willingness to learn: Openness to new knowledge, techniques, and continuous improvement.
• Excellent communication: Clear and professional interaction with employees, candidates, vendors, and agencies, both written and verbal.
• Collaborative mindset: Ability to work effectively with others, lifting teammates up, learning together, and sharing wins and failures. Able to work inside a remote team (HR Team mainly in Portugal).
• Transparency and openness: Open to sharing and receiving ideas and feedback candidly.
• Integrity and respect: Ability to make ethical decisions even during challenges, acting with honesty and respect.
• Attention to detail: Accuracy in handling contracts, payroll data, and employee records.
• Organization and prioritization: Ability to manage multiple tasks and deadlines efficiently.
• Confidentiality: Commitment to protecting sensitive HR and finance information.
• Service orientation: Focus on supporting colleagues and enhancing the workplace environment.
• Adaptability: Flexibility to handle a wide range of tasks in a fast-paced setting.
• Initiative: Willingness to suggest and implement improvements in processes and office culture.

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Required Experience

• Minimum Bachelor’s degree.
• Minimum of 3 years in an HR role with exposure
  • General HR
  • Recruitment
  • Onboarding
  • Compliance
• Experience in Office management.
• Experience in fast-paced environments (ideally startups).

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Nice to Have

• Experience with HRIS platforms for employee records, contracts, and document management.
• Experience with Dropbox sign.
• Experience using Airtable.

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